MAINTAIN VENDORS
First click on the maintain button and then move the cursor
on to vendor after click on it
WINDOW OF MAINTAIN
VENDOR WOULD BE OPEN
Here in VENDOR ID
we have to write down the code or account tittle which we make in charts of
account.
Name of the vendor is written in the next box
General
some necessary informations are given regarding vendor which
have to be mention.
CONTACT:
what is the contact number of the vendor
ACCOUNT: what type or account number vendor is written
in it
ADDRESS: must be write down the address from
where the order has placed or purchase
TELEPHONE NUMBER
FAX/ EMAIL: fax as well as telephone numbers or email address must be
written in these boxes
PURCHASE DEFAULT
VENDOR ID: same the id of vendor account is mention in
it which has to be decided first or save in charts of accounts.
Name: write down
the name of the person
Write down the name of PURCHASE
REP and then mention the account tittle of the person which have to be
selected in charts of account. EMAIL
ADRESS email address is must to be written and another form must be
selected eitherr in paper form or either only email has to send
CUSTOMER FIELD
In CUSTOMER FIELD the name of the
Office manger:
The office mnager name is written in this box who is the
manger of the office
Account rep
The person who deals in office account or vendor dealing
name of this person written in it
Special note
Any kind of special note has to mention or written in this
box
HISTORY
Some various information must be given to fill it like SINCE VENDOR means from how long
this persin is your vendor write the date in it. LAST INVOICE DATE ,sate of invoice is also mention in this
box. LAST INVOICE AMOUNT what will be the last invoice amount write down in it. LAST PAYMENT must be mention when you pay the last payment
to you vendor write in this box.
VENDOR ID and NAME
again mention in it like from the charts of accounts
In history some boxes are define in which information of
payements and amount of vendor transction mention in it. LAST PYMENT, LAST INVOICE AMOUNT
VENDOR DEFAULTS
Click on maintain button and then down the cursor click on
the DEFAULTr very next option comprise and click on VENDOR
A NEW WINDOW OF
VENDOR DEFAULT OPEN
PAYMENT DEFAULT
In payment default COD in
front of it the options are mention when this would become expire the date of
expirE has to mention in it
,PREPAID the
discount days are mention like in mention days the discount would be achieve by
vendor , DUE IN NUMBERS OF DAYS
DUE ON DAY OF NEXT
MONTH the rate of percentage can be charge after that the due date this
specific amount can be charge mention in this box, DUE ON END OF MONTH
PURCHASE ACCOUNT
mention the account title or code in it by pressing on button of look /search
which had to maintain in charts of account
ACCOUNT AGING
IN ACCOUNT AGING THE
AGE INVOICE BY
Options are given 1 is INVOICE DATE and the 2nd is
DUE DATE
IN INVOICE or due date these are the option which you have
to start or click on it
AGING COLUMN
next is to aging 4 column are given in which the 1st column the date of first
expire or creditor has to mention and then in next column or after that the
creditor period of expire date is written in it.
CUSTOMER FIELD
Office manger
Account rep
Special note
Next more two
options are also generated.
